Private Gathering

1.1. The private function is permitted as part of the Guest's existing accommodation booking and does not constitute a separate venue hire.
1.2. No venue hire fee is payable. A refundable breakage deposit of R5,000 is required prior to the function.
1.3. The breakage deposit will be refunded within 14 working days of departure, subject to any deductions for damage, loss, excessive cleaning, additional costs or breaches of these Terms & Conditions, less a R150 administration fee.
1.4 An ad hoc cleaning fee of R900 may be charged for private gatherings or events where additional cleaning by two housekeepers is required. This fee will be deducted from the R5,000 refundable event breakage deposit, with any remaining balance refunded after the property inspection, subject to any additional damages or costs.
1.5. The Guest remains responsible for any costs exceeding the breakage deposit.

2.1. No separate cancellation fee applies to the private function.
2.2. The accommodation booking remains subject to the standard accommodation cancellation terms.

3.1. The Guest must provide LCE with the expected number of people attending the private function in advance.
3.2. Only the agreed number of attendees may attend the function.
3.3. Any additional person arriving at the property who was not included in the agreed number will incur an additional charge of R1,000 per person, regardless of age or how long they remain at the property.
3.4. The Guest is responsible for ensuring that all invited guests and suppliers are aware of the agreed guest number and property access requirements.

4.1. The Guest is fully responsible for the conduct of all guests, suppliers, caterers, contractors and service providers attending the private function.
4.2. The Guest and their appointed suppliers are responsible for all function-related setup, furniture movement, deliveries, catering, serving, cleaning, waste removal, décor and breakdown.
4.3. All suppliers must provide their own staff and equipment required to perform their duties.

5.1. LCE housekeepers and caretakers are not event staff and are not available for use by Guests, suppliers or event organisers.
5.2. Staff must not be asked to assist with function-related tasks, including setup, carrying, moving furniture, unpacking deliveries, serving, catering, cleaning function-related mess, removing waste or assisting suppliers.
5.3. Housekeepers will continue with their normal accommodation-related duties only during the Guest's stay.
5.4. Any additional cleaning required as a result of the private function may be charged to the Guest and deducted from the breakage deposit.

6.1. The property, furnishings, fixtures, linen, crockery, equipment and personal belongings must be treated with care.
6.2. The Guest is responsible for any damage, loss, breakages or excessive cleaning caused by themselves or any person attending the private function.
6.3. Costs arising from damage or loss may be deducted from the breakage deposit. Any amount exceeding the deposit remains payable by the Guest.

7.1. All deliveries must be arranged in advance.
7.2. Guests or their appointed representatives must receive all deliveries. LCE staff will not receive, sign for, unload, move or store supplier items.
7.3. Suppliers must provide their own labour for delivery, setup and collection.

8.1. All music and outdoor noise must cease by 22:00 (10:00pm).
8.2. Loudspeakers, PA systems, amplified music, DJs or outdoor sound systems are not permitted and strictly prohibited.
8.3. Fireworks, sparklers, Chinese lanterns, confetti and balloon releases are strictly prohibited.
8.4. No décor may be attached to walls, ceilings, fans, furniture or fixtures using tape, nails, hooks, adhesives or similar methods.
8.5. The property must be left in a clean and orderly condition. All function-related waste, décor and equipment must be removed by the Guest or their suppliers.
8.6. Failure to comply with these Terms & Conditions may result in deductions from the breakage deposit, additional charges or termination of the private function.

9.1. A maximum of six vehicles may park in the designated driveway.
9.2. No parking is permitted on grass, walkways or other non-designated areas.
9.3. Any additional parking must be arranged off-site by the Guest.

10.1. By confirming the private function, the Guest confirms that they have read, understood and agreed to these Terms & Conditions.
10.2. The Guest accepts full responsibility for ensuring that all attendees, suppliers and contractors comply with these requirements.
10.3. These Terms & Conditions apply in addition to the standard accommodation Terms & Conditions.